1. Purpose
The purpose of this policy is to ensure the proper use of Sola Cafe's email system and make the users
aware of what Sola deems as acceptable and unacceptable use of its email system. This policy also
provides for sanctions in cases of breach of violation of the policy terms.
2. Applicability
All company employees who have been granted the right to use Sola's email services are defined as the
users for the purpose of this policy and are required to agree to the terms of this policy.
3. Email accounts are the property of Sola Cafe (hereafter referred to as Company)
All email accounts maintained on the Company's email systems are property of the Company. The
Company has the right to read and keep a record of any emails that users transmit via the Company's
email system.
4. Email exists for Business Purposes only
Sola allows its email access primarily for business purposes. The users may use the Company's email
system for personal use only in accordance with this policy.
Sola allows the reasonable use of email for personal use subject to the following guidelines:
– personal use of email should not interfere with work.
5. Best Practices
All email messages sent on company equipment should be professional and appropriate. Signatures
must include your name, job title and company name.
6. Maintenance
Email passwords should not be given to other people and should be changed periodically. Email
accounts not used for a long period of time will be deactivated and possibly deleted. Delete any email
messages that you do not need to have a copy of.
7. Confidential Information
Avoid sending confidential information by email. Confidential information includes, but is not limited
to:
• client lists
• credit card numbers
• Social Security numbers
• employee performance reviews
• Salary details
• Trade secrets - recipes, guidelines, and all documentation
• Passwords
8. System Monitoring
Email messages created and transmitted via Sola' email system are the property of the Company. Sola
reserves the right to monitor all email transmitted via the email system. Employees have no reasonable
expectation of privacy when it comes to business and personal use of the Company's email system.
9. Violation and Sanctions
If an employee is found to violate any of these email policy rules, Sola could take disciplinary action
up to and including termination of employment. The actual penalty applied will depend on factors such
as the seriousness of the breach, the employee's disciplinary record, and any other factors the Company
deems necessary to consider.
